Job ID: AS918795915
Location: West Des Moines, IA
Category: Office & Professional
Employment Type: Permanent
Date Added: 09/17/2026
Office Administrator|$60K -$80K| Direct Hire| M- F 8:00 AM–5:00 PM | West Des Moines, IA| Onsite
What Matters Most
- Salary: $60,000–$80,000 annually, based on experience
- Schedule: Monday–Friday, 8:00 AM–5:00 PM
- Location: On Site West Des Moines, IA
- Professional administrative or office management experience
- Strong organizational, communication, and multitasking skills
- Ability to work professionally with attorneys, leadership, employees, clients, and vendors
- Ability to handle confidential and sensitive information appropriately
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
- Law firm or professional services experience is highly preferred
Your New Role:
Are you an experienced administrative professional who thrives on keeping a busy professional office organized and running smoothly? The Reserves Network is partnered with an established West Des Moines law firm seeking an Office Administrator to serve as a key resource for attorneys, staff, clients, vendors, and firm leadership.
This highly visible position combines office administration, HR support, employee coordination, facilities management, recruiting, onboarding, meetings and events, and day-to-day problem solving.
As the Office Administrator, you will help oversee the daily operations of the West Des Moines office while creating an organized, professional, and welcoming environment.
Responsibilities:
- Coordinate daily office operations, supplies, equipment, correspondence, and vendor relationships
- Serve as a primary point of contact for attorneys, staff, clients, visitors, and vendors
- Coordinate client meetings, conference rooms, catering, scheduling, and meeting logistics
- Assist with office events, employee functions, and firm-sponsored activities
- Coordinate facility maintenance, repairs, office setups, cleaning concerns, and building management needs
- Assist with technology needs, workstation setups, equipment, IT requests, and basic troubleshooting
- Support recruiting efforts, including interview scheduling and candidate communication
- Coordinate new-hire onboarding and employee offboarding, including workspace preparation, access, documentation, and orientation
- Assist with HR administrative responsibilities and maintain confidential employee documentation
- Help address staff concerns, assist with follow-up and documentation, and escalate matters appropriately
- Provide backup support to Legal Administrative Assistants during absences or increased workloads
- Communicate regularly with the Executive Director regarding staffing, workflow, facilities, and office needs
- Help ensure shared spaces, conference rooms, and common areas remain organized and professional
Qualifications and Requirements:
- High school diploma or equivalent required
- Previous experience as an Office Administrator, Office Coordinator, Executive Assistant, Administrative Manager, or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Professional, dependable, proactive, and customer-service focused
- Strong attention to detail and follow-through
- Ability to prioritize multiple responsibilities in a fast-paced professional environment
- Sound judgment and discretion when handling confidential information
- Experience with HR administration, recruiting, or employee onboarding is a plus
- Previous law firm or professional services experience is preferred
Benefits and Perks:
- $60,000 -$80,000 annual salary
- Medical Benefits
- Holidays
- 401 K company match
- Training & Growth
Your New Organization
Join an established professional law firm where you will play an important role in supporting attorneys, employees, clients, and overall office operations. This position offers the opportunity to take ownership of a variety of responsibilities while working closely with firm leadership.
If you enjoy being the go-to person who anticipates needs, solves problems, keeps people organized, and ensures an office operates efficiently, this could be an excellent next step in your career.
Apply today through The Reserves Network to be considered for this Office Administrator opportunity in West Des Moines, Iowa.
Your Career Partner:
The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.
The base salary range for this position is $60,000 -$80,000, excluding benefits, bonuses, or other compensation. Your final salary will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future salary growth.
